Features for Clubs & Organizers
Comprehensive tools designed for volunteer organizations and venue operators with two-way sync, real-time monitoring, and seamless coordination
✓ No Downloads Needed
✓ 24/7 Access
✓ Fully Customizable
Everything Your Organization Needs
Our comprehensive suite of features helps booster clubs manage members, track hours and earnings, handle document compliance—while giving concession organizers real-time stand monitoring, two-way sync, and drag-drop scheduling adjustments.
Core Platform Features
- Cloud-based access from any device - perfect for volunteers on the go
- Extremely flexible for different booster club workflows and venue requirements
- Affordable pricing designed specifically for non-profit organizations
- Intuitive interface that's easy for all volunteers to use
- Available 24/7 via secure SSL connections for member access anytime
Customized Document Formats
- Pre-configured templates for major concession organizers
- Venue-specific document requirements built into the system
- Automatic document validation before event subscription
- Customizable forms for different locations and requirements
Member Communications
- Send event reminders and shift notifications to members automatically
- Confirm event subscriptions and changes via email
- Notify administrators of document submissions and approvals
- Daily digest reports of schedule changes and member activity
- Automated notifications for earning distributions and reconciliations
- Email alerts for donation requests and approvals
- Fully customizable email templates for your organization
Easy Administration
- Quick setup wizard tailored for booster club operations
- Multiple administrator roles with customizable permissions
- Configure venue-specific settings for different locations
- Manage multiple events and venues from a single dashboard
Event Management
- Create and manage events at multiple venues (stadiums, arenas, etc.)
- Set member requirements and mandatory documents per event
- Track member subscriptions and shift assignments in real-time
- Recurring events with flexible scheduling patterns
- Automatic notifications for event changes and updates
- Full audit trail of all event subscriptions and changes
Shift Trade & Queue Management
- Allow members to trade event subscriptions with approval workflow
- Queue system for members waiting for event openings
- Automatic notifications for administrators on trade requests
- Full tracking of trades in earnings and hours calculations
Member Dependents
- Allow kids (users) in dependent modes
- Dependents can be managed by their parents who are members
- All accounting can be accumulated with parent members for their dependents
QR Code Check-in
- Mobile app generates unique QR codes for each member
- Seamless check-in at partnered venue locations
- Automatic attendance tracking and hour logging
- Real-time verification of member credentials and documents
- Contactless and efficient for high-volume events
Earnings & Reconciliation
- Distribute earnings based on hours worked and tips received
- Members can view their earnings after event reconciliation
- Track receipts approval for expense reimbursements
- Process donation requests from member earnings
- Comprehensive financial reporting for transparency
Real-Time Stand Monitoring
- Live dashboard showing all concession stands and staffing status
- Instant visibility into which positions are filled or vacant
- Real-time updates as members check in via QR codes
- Monitor multiple venues and events simultaneously
- Color-coded status indicators for quick assessment
Two-Way NPO Sync
- Automatic synchronization of positions, stands, and requirements
- Volunteer rosters sync from NPOs to venues for check-in
- Mandatory documents sync between venues and booster clubs
- Real-time updates flow bidirectionally without manual entry
- Schedule changes instantly reflected for all parties
- Eliminates duplicate data entry and miscommunication
Drag & Drop Adjustments
- Quickly reassign members between stands and positions
- Handle no-shows and last-minute staffing changes with ease
- Intuitive drag-and-drop interface for rapid adjustments
- Automatic notifications sent to affected members
- Full audit trail of all scheduling changes
Gate Check-In System
- QR code scanning at venue entry gates for instant verification
- Automatic credential and document validation
- Real-time roster updates as members arrive
- Digital badge generation upon successful check-in
- Integrated with stand monitoring for complete visibility
AI Assistant
- Connect Claude, ChatGPT or Grok to your club and ask questions in plain language
- Members: their schedule, sign-ups, documents, hours worked and account
- Admins and managers: staffing, members, documents, approvals and reports
- Members sign up, trade shifts, join queues and arrange carpools for themselves and their kids
- Admins record attendance, message members, approve documents and sign up their team
- Every change is previewed and made only after you confirm it
- Limited to your club and to what each role can already see
- Turned on per role by the club; disconnect any time. Learn more
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